Job Title: Events and Stewardship Associate
Reports to: Development Director
Department: Development
FLSA Status: Non-Exempt
Salary Range: $40,000-$45,000
Schedule: 9am – 5pm (M-F), with some evenings and weekends

POSITION SUMMARY

The Events and Stewardship Associate will work alongside the Development Team to plan and host OKCPHIL fundraising events, promote giving campaigns, update and track data for reporting, and provide administrative support for the team. The Events and Stewardship Associate will play an important role in our efforts to deepen relationships with current and prospective donors.

DUTIES AND RESPONSIBILITIES

Events

• Create budgets, acquire quotes, select vendors, and provide event and logistics support for fundraising events, special programs, and donor appreciation events
• Aid the Maestro’s Ball and Symphony Show House committees to ensure each event is a success
• Oversee event set-up and tear-down, ensuring adherence to venue and safety regulations
• Plan and host Conductor’s Circle, our donor lounge during subscription concerts
• Prepare agendas for meetings, distribute volunteer sign-ups, and track action items
• Provide support, guidance, and training to volunteers during programs and activities

Stewardship

• Assist with donor cultivation and stewardship for fundraising campaigns
• Schedule donor and other stakeholder meetings on behalf of the Development team
• Secure donations for fundraising events through in-kind gifts and sponsor solicitations
• Support the promotion and tracking of annual fundraising campaigns
• Coordinate special department projects with internal and external collaborators, vendors and/or consultants as needed

Communications

• Prepare content for donor communications, quarterly newsletters, annual reports, board reports, affiliate groups, etc.
• Coordinate mailing and electronic distribution of fundraising appeals, event invites, etc.
• Plan email correspondence to secure volunteers for concerts, events, education programs, etc.
• Prepare and assemble proposals and donor kits for solicitations, events, and meetings

Recordkeeping and Administration

• Maintain mailing lists, biographical and financial donor information in Raiser’s Edge
• Prepare donor acknowledgment letters, receipts, and end-of-year statements
• Utilize the Customer Relationship Management (CRM) system to maintain donor relationships and manage fundraising events
• Assist with invoicing, grant reporting, and other administrative functions as needed
• Maintain accurate volunteer records and provide timely statistical and activity reports on volunteer participation
• Organize physical and digital files

Other

• Other duties as assigned by the Director of Development and Executive Director

EDUCATION AND EXPERIENCE

• Bachelor’s degree preferred
• Experience planning and conducting events, preferably for a non-profit
• High degree of accuracy and attention to detail in performing administrative tasks
• Excellent interpersonal and communication skills and ability to interact professionally with a wide range of people, including staff, musicians, donors, and external organizations
• Highly accurate data entry skills
• Collaborative and eager to work in a team-driven environment
• Organized and process-oriented when managing multiple projects
• Excellent oral and writing skills, including attention to grammar and spelling
• Ability to create persuasive outreach letters and other communications
• Strong knowledge of Microsoft Office (Excel, Word, Mail merge)
• Strong working knowledge of spreadsheets and database systems
• Experience with Raiser’s Edge or other donor databases, and Emma is preferred

PHYSICAL DEMANDS

• Sit and stand for extended periods, and walk, bend, and reach to access files/storage and office equipment
• Setting up tables, chairs, and equipment, using a ladder
• Using a computer while sitting for extended periods is common
• Ability to communicate orally with patrons, vendors, management, and coworkers
• Regular use of phone and email for communication
• Hearing and vision correctable to within normal ranges for normal conversations, receiving ordinary information, and preparing or inspecting documents
• Some lifting is expected, occasional exertion of about 25 lbs. of force (e.g., picking up boxes, packages, floral arrangements, tables and chairs, and other décor items) may be required
• Manual dexterity is required to use common office equipment (e.g., computers, mobile devices, calculators, copiers, scanners)

EEO STATEMENT

The Oklahoma City Philharmonic is committed to the principle of equal employment opportunity for all. All employment decisions are based on business needs, job requirements and individual qualification.

The Oklahoma City Philharmonic, in compliance with all applicable federal, state, and local laws and regulations, does not believe in nor discriminate on the basis of: race; color; national, social or ethnic origin; age; religion or belief; gender; sexual orientation; gender identity; marital, civil union, domestic partner or family status; disability; genetic information; Veteran status; or any other characteristic protected by state, federal, or local law in any of its policies, practices, or procedures.

We expect and require the cooperation of all employees in maintaining a discrimination and harassment-free workplace.

TO APPLY: Please send a resume to employment@okcphil.org with the subject line “Events and Stewardship Associate”

There are no auditions scheduled at this time.